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Shared Event Checklist

Use this when details for a class party, field trip, tournament, or camp day are scattered across email and group chat. Source: Shared Event Checklist

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Good fit

This works well when:
  • One person gets the email.
  • Another person mentions supplies in WhatsApp.
  • People need a checklist but may not want to install another app.
  • You want reminders until the event date.

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Set it up

  1. Forward the relevant event emails to Aubrey.
  2. Pair Aubrey with the WhatsApp group where people coordinate.
  3. Tell Aubrey the event name and date.
  4. Ask Aubrey to create a checklist from concrete, clearly required items.
  5. Ask Aubrey to share the list with the group and create a no-login public link.

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Starter prompt

Create a shared checklist for [EVENT NAME] on [DATE].

Use the forwarded Aubrey emails and this WhatsApp group context to create a list called "[EVENT NAME] checklist" with kind "packing" or "todo".

Add only concrete items that are clearly required or explicitly requested. For each item, include quantity, unit, notes, and due date when available.

Do not create assignees. If a message says someone is bringing something, include that in the item text or notes only.

Share the list with this WhatsApp group with write access, and create a public no-login link so people can add or check items without installing Aubrey.

Every evening at 7:30pm until [DATE], post a short reminder in this WhatsApp group with:
- Open items
- Items due tomorrow
- Anything unclear that needs confirmation

When someone replies directly to you with a clear update, such as "Aubrey, sunscreen is packed" or "Aubrey, add paper plates," update the list. If the reply is unclear, ask a follow-up before changing anything.

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Example output

Created "Friday Field Trip Checklist."

Open items:
- Signed permission slip, due Thursday
- Packed lunch
- Refillable water bottle
- Sunscreen
- $8 museum fee
- Comfortable walking shoes

Shared list link:
https://www.helloaubrey.com/l/...

I'll post a short reminder each evening at 7:30pm until the field trip.
After updates: 
Updated the checklist.

Checked off:
- Sunscreen
- $8 museum fee

Added:
- Light jacket

Still open:
- Signed permission slip
- Packed lunch
- Refillable water bottle
- Comfortable walking shoes

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Tips

Ask Aubrey to add only concrete items. If an item is unclear, Aubrey should ask a follow-up before changing the checklist.